How Has The Work Changed Forever With HRMS Tool?

How Has The Work Changed Forever With HRMS Tool?

Although robotics, HRMS automation, cognitive computing, and the cloud have been around for a while, the recent financial crisis has increased businesses’ interest in these technologies. This interest has been sparked by inquiries regarding the possibility that automation might have assisted teams in finishing earlier challenging HRMS processes.

Major changes brought on by the pandemic fall into the purview of HR professionals, making their roles even more crucial. A Gartner survey found that 16% of employers are monitoring their employees more often using HR technology. 

The need for technology is demonstrated by:

  • Remote workers, 
  • Contingent workforce, and 
  • flexible working hours

So we need to pay equal attention to how HRMS has changed the world of work forever. That’s why in the blog post below, you get a clearer picture of the changing needs and operational efficiency of the workplace. That’s majorly because of the intervention of HR tech tools and automation in HR. 

4 Ways In Which Work Life Changed Because Of Smarter HRMS Tools:

  • Smoother hiring

Isn’t it the hardest job finding the right applicant for a job opening?

Finding the best strategy for hiring the ideal candidate who fits the organisation’s culture and work environment is the first step in the HR process.

Businesses have developed job descriptions for vacancies, filtered or matched to candidate applications with the help of a required set of keywords.

Businesses can also find the ideal candidate based on these keywords rather than manually screening every applicant.

That seems wonderful, doesn’t it?

According to a survey, online recruiting could shorten the hiring process by 25%. Consequently, costs are reduced by about 95%. A smart HRMS provides those benefits and more to streamline the hiring process from job posting to scouting top talent, shortlisting them, and onboarding them with smooth experience. 

  • Easy onboarding and documentation procedures

Many businesses have successfully used human resource software to collect and store data securely while onboarding new employees in a methodical manner.

As a result, there is now less chance of information being lost. And businesses can now build valuable data assets to learn about the employee experience and its impact. 

HR managers still devote up to 50% of their time to manual tasks if they do not use smart HRMS. After using such tools, the amount of time they devote to mundane tasks reduces drastically. They can map their day out in a better and more productive way. 

HRs can focus on how to make onboarding and documentation more efficient for new hires. They can show them the HRMS and how to use the same from day one. The tool is also self explanatory most of the time. So new joinees do not rely on the HR manager for the important information to store to edit in their profile. 

Thus, the entire onboarding and documentation process for new hires is easy and can be completed within minutes instead of hours. 

  • Effective management of attendance and leaves for all

In the past, you would frequently need to calculate each employee’s working hours and attendance on spreadsheets. It was a laborious task, especially at the start of each new month.

It already sounds difficult and tense!

With the aid of cloud HRMS platforms, you can determine each employee’s required working hours, overtime, and additional days. Additionally, assist the employee in monitoring their attendance.

But how does it serve us?

Employees who are paid by the hour or frequently put in extra time for the company outside of normal business hours may find these solutions helpful. Plus, employees can revisit their leave balance at any time. They know how many leaves they can take in a given month or year. Then, it is easy for them to plan out their holidays in a given season. 

Similarly, it is easy for HRs to configure leaves and attendance rules or policies. The configuration is available in the configuration engine most of the time. So the effort to make changes in the script of these features comes easily to HR and their team members. 

  • Regular connection and collaboration with one another

HRMS tools have changed the way we work, connect, and collaborate. Employees are now working on passion projects together literally from anywhere in the country. It is all possible because monitoring employee workflow is easy and non intrusive. The staff member can focus on their daily work without going back and forth with the duties to perform. At the same time, managers have visibility on their tasks every day without asking them the same. 

Interestingly, with a social intranet, everyone gets to resolve conflicts on time. It makes way for faster collaboration and fosters happier and more productive relationships at the workplace. It brings more transparency and trust between employees when working on projects and using social intranet in the HRMS to reconnect and respect each other. 


Employers can now monitor employee productivity in a variety of ways, including virtual clocking in and out, internal communications, chats, and self serving portals. 

Also, the HRMS platform enables seamless monitoring of employees and their engagement rates in the team. Because of that, understanding employees and their behavioural changes is easy to form better strategic decisions in favour of all. 

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